How do the Office 365 app launcher and subscription relate?

By assigning licenses/subsciptions (previous post) in Office 365 services are enabled per user. Most of the services are accessible via the App Laucher. The challenge is enabling a single service for example Office 365 Video. This is challenging due to the relationship between services bound by a subscription/license.

NOTE: please note this article is written on February 16, 2016. The subscription structure might change after this date, please verify in the Office 365 Admin Center if this is still applicable.

Office365AppLauncher

Which App Launcher tiles show up by enabling Office 365 services

By enabling services new tiles can show up in the App Launcher. When enabling services for users you want to know which services are enabled to provide the proper training and increase user adoption.

Service App Launcher tile
Sway image
Mobile Device Management for Office 365‎ No tile
Yammer Enterprise image
Azure Rights Management No tile
Office 365 ProPlus No tile
Skype for Business Online ‎(Plan 2)‎ No tile
Office Online image
SharePoint Online ‎(Plan 2) image
Exchange Online ‎(Plan 2) image
Power BI image
Office 365 Planner image
Project Pro for Office 365 image

Microsoft PowerApps

image

Can you granularly enable SharePoint Online services?

Yes, you can granularly enable SharePoint Online services if this is required! Maybe “Yes” is not completely true. Let me explain.

Why is SharePoint Online different than other licences in Office 365? Just because… No idea, lets hope Microsoft will change this soon and let us more granalar enable or disable services based on licenses. But we do have a choice!

Some companies might require to enable OneDrive for Business but not yet enable Delve, Video and Sites. We can not cover this scenario completely, we have the following options:

  • We can show or hide the OneDrive and/or Sites tiles
  • We can enable or disable the Delve and/or Video services

In the SharePoint Admin Center, under “Settings”, an admin can make changes to these services. It might take a while before the changes are reflected in the user interface, please be aware.

Office365SharePointOnlineOptions

Hiding OneDrive for Business and Sites

By hiding OneDrive for Business the tile is removed from the App Launcher, but the service is still available! By using a direct URL (https://company-my.sharepoint.com) you can still access OneDrive for Business and use your personal storage.

By hiding Sites, simular behavior will occur as OneDrive for Business. The tile is hiden from the App Launcher but by directly accessing the link https://company-my.sharepoint.com/personal/useraccount/Social/Sites.aspx the Sites page is still accessible.

Disabling Office Graph (Delve)

Disabling the Office Graph “Don’t allow access to the Office Graph” will not completely disable Delve, but will disable using the Office Graph (the backend of Delve). The Delve user profile page is accessible and needs to be! When user will click on a user profile link they will be brought to the Delve profile page.

The options like “Home”, “Favorites”, “People” and “Boards” are not accessible.

Office365DisableDelve

Disabling Office 365 Video

When disabling Office 365 Video the tile is removed from the App Launcher and when a user tries to access the Office 365 Video page via the link https://macawbram0013.sharepoint.com/portals/hub then a friendly message is shown.

Office365DisableVideo

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Office 365 licenses under the hood

Sometime you see Office 365 services for one user, but their colleague sitting next to them is not seeing this service?! Where can you find your assigned licenses to know which services you are able use? And where does your administrator assign these licenses?

NOTE: please note this article is written on February 16, 2016. The subscription structure might change after this date, please verify in the Office 365 Admin Center if this is still applicable.

Where can I find my Office 365 licenses?

To check the licenses assigned to your personal account visit the page https://portal.office.com/account/#subscriptions. This page shows the assigned subscriptions/licenses together with the services enabled per license.

Office365AccountSubscriptionsExtende[2]

Where does my admin assign licences?

Assigning licenses is done by the Office 365 administrator in the Office 365 Admin Center. You need to have the appropiate role to access the “Active Users”-page.

Office365AdminCenterLicenses_thumb1

Assigning licenses and enabling services

The Office 365 subscription plan is the basic license which a user requires to access services in Office 365. Microsoft provides different Office 365 Business plans but in this article I use the Enterprise E3 license as an example.

The Enterprise E3 license includes the following services, which can be enabled or disabled on a per user base. By enabling and/or disabling the service the App Launcher is impacted. Some services have an impact on more than one App Launcher tile. Next to the Enterprise E3 license other licenses are included as well in the list below.

  • Office 365 Enterprise E3
    • Sway
    • Mobile Device Management for Office 365‎
    • Yammer Enterprise
    • Azure Rights Management
    • Office 365 ProPlus
    • Skype for Business Online ‎(Plan 2)‎
    • Office Online
    • SharePoint Online ‎(Plan 2)‎
    • Exchange Online ‎(Plan 2)
  • Office 365 Planner
    • Office 365 Planner Preview
  • Project Pro for Office 365
    • Project Pro for Office 365
  • Microsoft Power BI for Office 365
    • Yammer Enterprise
    • Microsoft Power BI Information Services Plan 1
    • Microsoft Power BI Reporting and Analytics Plan 1
  • Microsoft PowerApps
    • Microsoft Power Videos Basic
    • Microsoft Power Flows Basic
    • Microsoft PowerApps

How to download video offline from Office 365 Video

Office 365 Video is a media sharing solution which is part of Office 365. It allows users to upload, play, share, embed, group in channels and manage their videos. The feature which is currently missing is downloading a video.

Under the hood

To get to the part of downloading the video we need to understand what is happening under the hood of Office 365 Video. Videos are grouped in channels. For each channel a site collection is created. This is not shown to the end user but is mandatory information to actually download the video. All videos are uploaded to this site collection in an Assets library. This library is accessible via the browser!

Download the video

We know now that the videos are part of a Assets library. How do we know where this Assets library is located? This is fairly easy, because the name of the channel is the name of the site collection.

For example our channel is named “Corporate News”. The underlying site collection has the URL https://company.sharepoint.com/portals/corporate%20news. Via the settings menu we can navigate to “Site Contents” and click on the Assets library. Although the name is has a technical reference, thus not really readable. The Assets library name for the videos is “

$Resources:cmscore,PointPublishingListNameRootVideos;”.

Office 365 Video channel site contents

Luckily the URL to the Assets library is more straight forward https://company.sharepoint.com/portals/corporate%20news/pVid/Forms/Thumbnails.aspx.

Downloading the video is simple, just select the video and use the context menu and click “Download”.

Office 365 Video assets library, download a video